Online Help Authoring Tool

Create online documentation with Dr.Explain

— Auto-capture application screenshots and annotate UI elements
— Responsive web help, CHM, PDF, and DOCX output from a single source project
— AI-assistant to refine your knowledge base
— Ready-to-use structured templates

Why teams switch to this help authoring tool

Most tools promise a better way to write manuals, but they still leave you juggling multiple formats and manual updates. Dr.Explain eliminates that friction entirely.

One project, multiple outputs

Write user manual once and export to Web Help with adaptive template, CHM, PDF, and DOCX. No more rebuilding your layout.

Updates that actually stick

Annotations stay attached to the right elements—so you never have to recapture an entire guide just because one button moved.

A single source of truth

No version chaos. Every member works from same project, your documentation reflects the latest product state.

How it works

From blank page to published help file in three steps.

Capture interface

Launch the screen capture tool, select your application window, and let the engine detect every interactive element.

Describe

Add explanations to the auto-generated annotations. Reuse snippets, apply styles, and structure topics with drag-and-drop.

Publish

Hit export. Your help authoring tool exports the project to your chosen format — Web Help, CHM, PDF, or DOCX.

How to create online user guide with Dr.Explain

Watch how easily you can create online manual with Dr.Explain without any coding.

Built for your team

Whether you ship desktop software, SaaS, or internal tools, the workflow stays the same.

Software Vendors

Ship context-sensitive help files with your installer. Keep documentation versioned alongside your release cycle.

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Technical Writers

Stop fighting with screenshot editors and layout tools. Focus on content while the help authoring tool handles formatting.

Corporate Knowledge Base

CRM

ERP

Software User Guide

Web Service User Guide

Internal IT Teams

Document proprietary systems and employee portals without relying on external agencies or design resources.

Built to last

25

A quarter century of expertise

Over the past 25 years, we've grown from a small team into experts in our field. While we build on the wisdom of the past, we are equally focused on embracing new technologies — including AI — to keep our application at the forefront of modern software documentation tools.

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What our users say about Dr.Explain

“We use Dr.Explain to make professional CHM and PDF manuals for the operators and maintenance personnel. Dr.Explain allows us to install the manuals on our Human Machine Interfaces (HMI is an operation and maintenance window for the control system), so that the manuals are never lost again.”

Bertin Habets · TCSH bv.

“The support we have received from Dr.Explain during our evaluation was timely and highly professional. Our company is in Australia, and we usually experience delays when dealing with overseas companies due to the significant time difference. Dr.Explain responded to our queries on the same day in almost all circumstances.”

Greg Bergsma · Raptor SSC

“One day, watching YouTube, I learned about Dr.Explain, an easy-to-use application that generates help in different formats. I compared it to other tools, and it proved to be easier to develop help files with Dr.Explain. It helped me generate help for my users in a fast way, because I needed help files urgently.”

Hector Orlando Calderon Pezo · Ainfosistemas

“With the use of Dr.Explain, I have been able to offer my clients professional-looking help files that are now used by law enforcement agencies all over the world. I have been able to offer other clients valuable documentation on how their businesses run and operate, adding commercial value to their organizations.”

Julie Farmer · myPA Virtual Services

“You can have an image layout of a system’s dialogue box or menu with lines and arrows pointing but this is not complete. There must be labels showing the step by step process in opening and closing menus and dialogue box or even filling in fields. On-screen functions are delicate and can be easily confused and misguided. And Dr.Explain provides that solution of numbered control buttons to show the step by step process of the screen.”

Ricky Mato Paisip Narewec · Kumulsoft Software Solution

“Our customers are satisfied and take an active interest in our management system, which is now user-friendly and understandable. In our opinion, Dr.Explain is a well-designed and fully functional product.”

Giuseppe Izzinosa · Applicando

Online Help Authoring Tool FAQ

Does the generated web help include search and work on mobile devices?

Yes. Dr.Explain produces responsive web help that automatically adapts to desktops, tablets, and smartphones. It also includes a built-in full-text search engine, so users can quickly find the exact topic or step they need without leaving their browser.

Can I embed web analytics tools into the generated web help?

Yes. Dr.Explain generates standard HTML, CSS, and JavaScript output. You can easily inject analytics codes—like Google Analytics—directly into the HTML templates of your project. This allows you to monitor user behavior, search queries, and content performance just like you would on a regular website.

Do I need coding skills to create a web help system with Dr.Explain?

No. Dr.Explain provides a fully visual, no‑code workflow. You capture your application interface, add numbered callouts and text descriptions using a visual editor, and generate a complete web help system. If you want advanced styling, you can inject custom CSS or HTML, but it is never required for building a professional help system.

Can I generate multiple output formats from a single project?

Yes. This is the core advantage of Dr.Explain. You maintain one master project with your screenshots, annotations, and topic structure, and then export it to Web Help (HTML), PDF, DOCX, or CHM without needing to reformat or rebuild your content for each format. This drastically reduces the maintenance effort when your product changes.

Start creating online user documentation

Perpetual license option No time limit on trial Local install